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You are here: Home > Funding > Research Organisations > How To Present R&d Issues To Non-technical Audiences
| Scientific Result | User of the Result | What the user Calls It |
| Report on the system | Design Engineer | Design Specification |
| Performance Improvement | Production Manager | Process Improvement |
| Instrument Data | Instrument Designer | Calibration Curve |
| Engine Data | Engine Designer | Performance Data |
| Results of tests | Medical Personnel | Screening Criteria |
| Data | Policy Maker | Environmental Indicators |
| CD ROM | Trainer | Training Material |
| Database | Researcher | Search Engine |
| New Knowledge | Researcher | Scientific Publications |
NB: In a presentation the researcher would present Column 2 and Column 3 as "a design specification for a design engineer" or "a calibration curve for an instrument designer"
How to Prepare a Technical Presentation
The following emotional phases are common to all IMPORTANT presentations:
Phase 1: Privileged to be asked
Phase 2: Realisation of work involved
Phase 3: Start planning (Sorry you agreed)
Phase 4: Preparation of talk (Really sorry you agreed)
Phase 5: Before presentation (Panic !)
Phase 6: Presentation (I feel great)
Phase 7: Audience applauds (All the effort was worth it)
Phase 8: Asked to give another talk (Go to phase 1)
The important message here is that presentations have three very distinct phases: (1) The Planning Phase (2) The Preparation Phase (3) The Presentation Phase. The following section summarises what is required in each phase.
Sample Presentation
A researcher, specialising in nanocomposites, has been asked to make a presentation at a conference organised by the European Plastics Industry Association.
The Planning Phase
All presentions have a generic format and this is summarised in Table 2.
Table 2: Layout of the Presentation
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>Order of Presenting> |
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1 > |
2 > |
3 > |
4 > |
5 > |
| Title | Introduction | Background | Details | CORE MESSAGE: 75% of preparation |
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< 5 |
< 4 |
< 3 |
< 2 |
< 1 |
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<Order of Preparation< |
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| Examples of Different Audiences | Possible Core Message |
| Business Enterprises funding the development of a new nanocomposite process | "The system works" |
| Funding Agency who is providing funding to the researcher | "The work is on schedule" |
| Business Enterprises interested in funding a pilot process | "We have the technical solution. It is working in the laboratory and we need funding to demonstrate it at a pilot scale" |
| Presentation to a multinational company interested in funding the activities of a researcher | "We already work with companies like yours" |
When you identify the Core Message everything else must lead up to this. The best way to test a Core Message is to imagine if someone woke up at the end of the presentation they would have a clear understanding of the presentation. The Core Message should also be structured so that it can be discussed after the presentation.
To find the Core Message the presenter must first understand how the presentation will be judged (a) by the audience (b) by the researcher’s organisation and (c) by the presenter themselves.
In the cases of the researcher preparing the presentation for the Plastics Industry Association the Core Message would be identified in the following way:
a) The Plastics Industry will say the presentation was brilliant if:
They understand the relevance of nanocomposites to their business.
They have facts and figures to compare nanocomposites with their existing products.
They receive a roadmap on how to incorporate nanocomposites into their business.
They identify funding to support the above.
b) The researcher’s organisation will say the presentation was brilliant if:
The industries were interested in funding R&D activities
Meetings were requested to discuss cooperation
c) The researcher (the individual) will say the presentation was brilliant if:
The researcher is respected by the industry as an expert in the field.
Ther researcher is requested to submit proposals for R&D funding
The Core Message?
• Nanocomposites market estimated at 10billion € by 2010
• First markets for nanocomposites:Aerospace, automotive, packaging, computers.
• We are one of the European Leaders in this field.
• Funding is available in European Union R&D Programmes (CRAFT).
(This was actually a real case. The researchers submitted a proposal based on the above and received a score of 5/5 for economic relevance of their proposal. They also received the full amount of funding they requested. The presentation was later published in the Plastics Industry Yearbook 2000)
Preparing the Content
Title: This should be based on the Core Message e.g.
The Importance of Nanocomposites to the European Plastics Industry over the Next 10 Years.
Background: Educate the audience with facts and figures that support the Core Message. For example in the above presentation the following table was presented:
Table 4: Improved Performance of Plastics with a 3-5% weight nanocomposite loading
Performance Properties
Improvement over existing products
Tensile Strength
100-700%
Flexural Modulus
50-300%
Thermal Stability
30-80%
Gas Permeability Reduction
100-400%
Heat Release Rate Reduction
60-80%
What Different Audiences Love/Hate to Hear
Table 5: A summary of how different audiences judge presentations
| Audience | What they like to hear | What they hate to hear |
| Business Executives |
Commercial awareness of their needs |
Lectures Theories Jargon Pet projects |
|
Public Officials |
Relevance to their policies Serious scientists Respect for deadlines/paperwork Real successes |
Money hunters(with no science) Contractual problems Problems without solutions Surprises |
| Politicians |
Issues that support their ideas |
Controversial issues Complex issues |
| Other Scientists | Latest breakthroughs Sources of information, e.g. websites Relevant conferences/seminars Sources of funding Technical leaders in the field |
Old stories |
Tips During Presentations
Many books have been written on this subject. Here we will simply include the most important points that should be remembered by researchers:
1. When you stand up on the podium everyone is with you! This should help you overcome any nervousness you may have.
2. DO NOT EXPECT A REACTION FROM THE AUDIENCE: This is the most important point I have learned over 20 years. If people are genuinely interested in your presentation all their brain cells are used to concentrate on your presentation and very few brain cells are left to control their facial expressions.
3. Speak slowly and clearly. People speaking in their non-native language have a major advantage here – they have no option but to speak slowly and clearly.
4. How to deal with interruptions (e.g. your notes falling on the floor): Pause, Correct, Continue. It looks very professional.
5. Adopt a confident poise, have a simple plan for your hands and scan the audience.
6. How to finish: You must have your own closing line. For example “ Thank you for your attention and if you have any questions I would be delighted to answer them. THANK YOU VERY MUCH.
Conclusion
When you make a professional presentation the experience can be magic. All the planning, all the preparation and all the practice is worth the effort. Next to science, the ability to communicate your ideas to any audience is the most important skill for a researcher. The important point to remember is that when you are planning the presentation start with the Core Message, then identify the details you need to support the Core Message and finally include background information to educate the audience on issues which will help them understand the Core Message. You make the presentation in the reverse order i.e. background, details and then the Core Message. To perfect your presentation skills you must practice, observe, refine, practice, observe, refine….
This guide to presenting a research proposal was contributed by Dr. Sean McCarthy, Managing Director of Hyperion Ltd (www.hyperion.ie), a company that specialises in the development of training courses for research managers. Over 25,000 researchers from across Europe have attended his training courses since 1999.

